STUDENT EVENT PLANNING FORM

This form should be completed as the first step for any current student, recognized Club/Organization, or Resident Assistant seeking to submit an event for consideration and approval. This form should be completed and submitted no less than four weeks prior to your event. Along with this form, we recommend that you include the following attachments:

A detailed budget request which includes each specific item requested, the store/website where the items will be purchased from, (include links) the price of each item requested, and an estimated total. (PDF Format, Max File Size: 5MB)

Accepted file types: pdf, Max. file size: 5 MB.

A sample flyer/advertisement for the event. (PDF or JPG Format, Max File Size: 5MB)

Accepted file types: pdf, jpg, jpeg, Max. file size: 5 MB.

Event Contact Information

Name of Event Contact*

First Last

Event Contact Phone*

Event Contact Email Address*

Enter Email Confirm Email

Organization/Department*

Staff/Faculty Advisor*

Event Details

Name of Event*

Detailed Description of Event (500 Characters Max)*

Program Type*

Learning Goals

Student Life Curriculum Learning Outcomes are detailed in this PDF. Please select up to three of these learning outcomes for your event and list them below.

Enter a Desired Learning Outcome for Your Event Below - Click the plus (+) sign to add another (maximum is three)*

Expected Attendance*

Audience:*

FTC Students
FTC Faculty/Staff

Proposed Event Date*

Backup/Rain Date*

Time of Set-Up*

:

Event Start Time*

:

Event End Time:*

:

Room/Venue Requested (1st Choice)*

Room/Venue Requested (2nd Choice)*

Event Budget

For each of the items below, please include the estimated cost.

DJ/Performers

Speakers

Food/Drinks

Decorations

Prizes

Travel (Transportation, Registration, Hotel)

Other

Total Budget

Food/Catering*

Food will be provided by FTC Food Service. (If approved, you will need to complete a Catering Request)
Food will be provided by an outside provider.
This event will only include snacks purchased from a store/website.
No food will be served.

Restaurant/Vendor

Audio Support (Audio Department will need to be consulted prior to approval)*

This event will feature live musical performances.
This event will feature a DJ.
This event will feature speakers/spoken word using a microphone.
No audio support will be needed for this event.

Production Support (Not all campus or student events will be recorded. If you would like to make a request, please do so here and your request will be considered.)*

I/my organization would like to have this event filmed/recorded.
No production support will be needed for this event.

Facilities Support

Tables (# required)

Chairs (# required)

Pipe and Drapes (# required)

Garbage Cans (# required)

Diagram of Space (JPG or PDF) 5 MB Max File Size

Max. file size: 50 MB.

Acknowledgement of Terms

I understand that this is only a proposal for the event described above and that by submitting this form, there is no guarantee that my event or budget will be approved. Furthermore, I understand that I am not permitted to advertise/promote this event until I have received approval for this event, budget, date, time, and location.

Name

First Last

Signature

Date